AUTOMATED SOX-COMPLIANT ACCESS MANAGEMENT
OVERVIEW
A global enterprise needed to bring its real estate and financial project tracking platform into compliance with the Sarbanes-Oxley (SOX) Act. With thousands of users accessing sensitive project milestone data used in financial reporting and depreciation calculations, the system required rigorous auditability and access controls. Fiduciary Tech implemented a compliance framework in just one quarter, enabling the client to securely use the platform for financial reporting while meeting regulatory standards.
THE CHALLENGE
The client’s system was not initially SOX compliant, lacking the audit trails and user access reviews required for financial data. To reliably track depreciation milestones for major capital projects, the platform needed quarterly audits to validate user access, monitor changes, and ensure secure handling of financial records. With nearly 4,000 users across distributed teams, manual tracking was impractical and posed regulatory risk.
OUR SOLUTION
Fiduciary Tech delivered a compliance and audit solution in three months, establishing recurring quarterly reviews to maintain SOX readiness. Our work focused on:
• User Access Controls — Automated reports and audits confirmed that only authorized users retained appropriate permissions and generated evidence for compliance.
• Custom Inactivity Handling — Developed custom Apex code that automatically deactivates users after a specified period of inactivity, reducing the risk of unauthorized access and maintaining a secure environment.
• Change Management — Integrated GitHub and Gearset to track pull requests and deployments, ensuring all code changes were reviewed and auditable.
• Data Governance — Leveraged Salesforce reports, batch jobs, and Apex classes to monitor changes, validate access, and produce audit-ready evidence.
• System Integration — Used AWS S3 and AppFlow to securely manage and transfer supporting data as part of compliance workflows.
KEY FEATURES
• Quarterly audit process covering ~4,000 users
• Automated reports validating access rights and evidence
• End-to-end traceability of system changes via GitHub + Gearset
• Secure integration of financial project data for audit readiness
GLOBAL IMPACT/RESULTS
• Compliance Achieved: Full SOX compliance implemented in one quarter
• Risk Mitigation: Reduced exposure to regulatory penalties and financial misstatements.
• Efficiency: Automated audit processes eliminated manual reviews across thousands of users.
• Scalability: Compliance framework scales with future growth of users and projects.
TECHNOLOGIES & SERVICES
Salesforce Reports, Apex Classes, Batch Jobs — audit reporting and access validation
GitHub + Gearset — pull request and deployment tracking
AWS S3 + AppFlow — secure data handling and integrations
CONCLUSION
By implementing a scalable SOX compliance framework, Fiduciary Tech enabled the client to confidently manage financial project milestones for reporting and depreciation tracking. The solution ensured regulatory adherence, streamlined audit processes, and established a secure foundation for long-term growth and financial accountability.